Sub-contracting Payroll Calculation? Really?

You will no doubt be surprised to learn that the step that all companies must perform, file maintenance, is responsible for no less than 83%¹ of the overall cost of running the payroll.

The Real Costs of Sub-contracting

Each operation performed by a payroll service costs money depending on the complexity of the task, number of pay periods or the number of employees. This represents a major and recurrent investment.

Typically, you have to pay:

• Basic fees from $17 to $25 per pay period
• Fees around $1 per pay to produce
• Fees between $1 and $2 per T4, RL-1 or employment record to issue
• Fees for each special monthly report required
• Fees to create employee files
• Fees to include current cumulative amounts on pay slips

By comparison, the purchase of the Acomba Payroll Solution costs about the same regardless of the number of employees. The only variable is the cost of supplies. The following table shows cumulative cost of hiring a payroll service versus managing the process internally.

Five-year Comparative Study (11 employees over 52 periods)

A must for managing payroll tasks in all industry sectors.

Acomba Payroll reduces payroll-related expenses by eliminating hidden costs and the need for an outside service.

Toutes les fonctionnalités spécifiques aux domaines de la restauration et de la construction se retrouvent dans cette Paie

A program that meets your needs

• Automatically calculates both provincial and federal source deductions, union dues as well as employment insurance, QPP and CPP contributions, etc.
• Manages contributions to the Health Services Fund
• Calculates CSST contributions in real time
• Manages payrolls by department or accounts
• Manages detailed timesheets, calculates payroll amounts, archives data and provides time verification documents
• Manages type of hours worked
• Manages individual work schedules
• Categorizes hours worked and pay amounts by project or cost center (Cost Analysis required)
• Manages employee functions and specific pay conditions
• Tracks, manages and archives time worked and pay amounts associated with specific agreements
• Report printing in XML, PDF, TXT, RTF, etc. formats

Flexibility

• Payroll calculations according to tax regulations in each province or territory
• Simultaneous management of hourly wages, fixed salaries and commissions
• Creation of specific remuneration modes
• Definition of company-specific earnings, employer contribution and employee deduction parameters
• Eight possible payroll frequencies
• Taxable benefits management
• Alimony management
• Check/stub format defined according to department or employee
• Complete individual employee files
• T4s, RL-1s and modifiable employment records
• Multicompany option for managing several companies
• Future pay period processing without affecting current accounting

Performance and Efficiency

• Payroll direct deposit
• Vacation pay management
• Check printing or direct deposit
• Note management and customer file tracking in support of specific agreements and justifications
• RRSP management
• Management of inactive employees and temporary absences
• Employee expense categorization
• Time clock data import
• Employment record (form or white paper stock)
• Security and data access management (Customization and Security required)
• Standard T4s, RL-1s and their summaries (paper or electronic file)

Customized reports, worksheets and analyses

Required Acomba program

System Manager 6.15 or higher

7 Reasons to Manage the Payroll Process Internally

Managing the entire payroll process internally has several advantages over outsourcing.