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Additional Modules > Payroll

Payroll

Sub-contracting Payroll Calculation? Really?

You will no doubt be surprised to learn that the step that all companies must perform, file maintenance, is responsible for no less than 83% of the overall cost of running the payroll.

8% / 9% / 14% / 69%

Your tasks

14% to creating and managing employee files

69% to compiling payroll data (hours worked, benefits, vacation, etc.)

 

Outsourced tasks

8% to pay calculations, issuing cheques, transferring direct deposits and government remittances

9% to end-of-period tasks and producing T4s and RL-1s

The actual payroll preparation process only constitutes 17%. That 17% is where using Acomba Payroll will allow you to profit.

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The Real Costs of Sub-contracting.

Each operation performed by a payroll service costs money depending on the complexity of the task, number of pay periods or the number of employees. This represents a major and recurrent investment.

Typically, you have to pay:

  • Basic fees from $17 to $25 per pay period
  • Fees around $1 per pay to produce
  • Fees between $1 and $2 per T4, RL-1 or employment record to issue
  • Fees for each special monthly report required
  • Fees to create employee files
  • Fees to include current cumulative amounts on pay slips

In comparison, the purchase of the Acomba Payroll Solution costs about the same regardless of the number of employees. The only variable is the cost of supplies. The following table shows cumulative cost of hiring a payroll service versus managing the process internally.

Five-year Comparative Study.

(11 employees over 52 periods)

Investment / Years
MyPaycheque.net

3 months free without obligation*

*Acomba payroll software must be used.

A must for managing payroll tasks in all industry sectors.

Acomba Payroll reduces payroll-related expenses by eliminating hidden costs and the need for an outside service.

A program that meets your needs

  • Automatically calculates both provincial and federal source deductions, union dues as well as employment insurance, QPP and CPP contributions, etc.
  • Manages contributions to the Health Services Fund
  • Calculates CSST contributions in real time
  • Manages payrolls by department or accounts
  • Manages detailed timesheets, calculates payroll amounts, archives data and provides time verification documents
  • Manages type of hours worked
  • Manages individual work schedules
  • Categorizes hours worked and pay amounts by project or cost center (Cost Analysis required)
  • Manages employee functions and specific pay conditions
  • Tracks, manages and archives time worked and pay amounts associated with specific agreements
  • Report printing in XML, PDF, TXT, RTF, etc. formats

Flexibility

  • Payroll calculations according to tax regulations in each province or territory
  • Simultaneous management of hourly wages, fixed salaries and commissions
  • Creation of specific remuneration modes
  • Definition of company-specific earnings, employer contribution and employee deduction parameters
  • Eight possible payroll frequencies
  • Taxable benefits management
  • Alimony management
  • Check/stub format defined according to department or employee
  • Complete individual employee files
  • T4s, RL-1s and modifiable employment records
  • Multicompany option for managing several companies

Performance and Efficiency

  • Payroll direct deposit
  • Vacation pay management
  • Check printing or direct deposit
  • Note management and customer file tracking in support of specific agreements and justifications
  • RRSP management
  • Management of inactive employees and temporary absences
  • Employee expense categorization
  • Time clock data import
  • Employment record (form or white paper stock)
  • Security and data access management (Customization and Security required)
  • Standard T4s, RL-1s and their summaries (paper or electronic file)

Customized reports, worksheets and analyses

7 Reasons to Manage the Payroll Process Internally.

Managing the entire payroll process internally has several advantages over outsourcing.

Flexibility

Managing the entire payroll process internally adds flexibility to your operations. You can correct information at the last minute without incurring additional fees, slowing down production to add a new employee or access reports and payroll archives.
It's also easier to respond to your employees' questions, which also facilitates your pre-audit preparations.

Savings

Integrating applications allows you to save time on data entry and processing, which increases productivity. In addition, contrary to external solutions, managing the payroll internally requires no additional investment when employee numbers increase.

Adaptability

Your accounting system, including the payroll processing software, adapts as your company grows supporting efficient management of employee relation standards.

Interaction with MyPaycheque.net

Using the information compiled in Acomba Payroll, MyPaycheque.net offers you to transmit paycheque stubs to your employees by E-mail. Hence all that precious time wasted every period handing the documents hand to hand is available for productive use again.
MyPaycheque.net also includes a corporate library where you can store administrative documents or forms for your employees to download.

Practical elements

Managing the payroll internally allows you to centralize production operations for your branches and travelling employees, which produces economies of scale.
In addition, you have all the information needed to get an accurate picture of your company's financial situation as you control access to all your data.

Integrating data into accounting management

Data are available for all modules of your accounting system. This integration eliminates double data entry and reduces the risk of errors due to manual operations.

Process control

You have complete control over your data, which reduces the risk of compromise and there's no extra charge for high-volume tasks.

also Available in cloud mode

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